What Every Small Business Should Include in a Cybersecurity Policy

You don’t need a 50-page manual to protect your business from cyber threats. But you do need a clear, simple policy that gives your team direction. A cybersecurity policy isn’t about creating more rules — it’s about helping people know what to do (and what not to do) to keep the business safe.

Here are the essential elements every small business should include.

1. Password Rules That Make Sense

Make it clear how passwords should be created, stored, and updated. At a minimum:

• Use strong, unique passwords

• Enable multi-factor authentication (MFA) where possible

• Never reuse passwords or use the same password across systems

2. Email and Messaging Guidelines

Spell out how to handle suspicious emails or messages:

• Don’t click unknown links or attachments

• Report anything that looks off

• Verify sensitive requests (like wire transfers or login resets)

3. Device Use and Remote Work Expectations

If employees work from home or on the go, define:

• Who can use company devices

• What’s allowed on personal devices

• How to connect securely to company resources

4. Data Handling and Privacy Practices

Make sure employees understand what data is sensitive, and how to handle it:

• Encrypt files where needed

• Don’t share client data via unsecured methods

• Know how long to retain or dispose of data

5. Reporting and Escalation Steps

Mistakes happen. What matters most is how quickly they’re reported.

• Include a clear process for reporting suspected incidents

• Reinforce that there’s no shame in speaking up quickly

Our Final Thought:

You don’t need legalese or technical jargon to create a strong cybersecurity policy. You just need a plan that your team can understand and actually follow.

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