How to Spot a Phishing Email (Without Needing IT)

Phishing emails are one of the most common ways cybercriminals trick employees into handing over sensitive information. The good news? You don’t need to be a tech expert to spot one.

Here are simple red flags anyone can use to recognize (and avoid) a phishing attempt.

1. The Message Creates a Sense of Urgency

“Your account will be locked in 12 hours.” “You must confirm your payment information now.”

Phishing emails often use urgency to rush you into clicking before you think. If it feels like a scare tactic, stop and verify.

2. The Email Address Doesn’t Match the Sender

An email might say it’s from your bank or a vendor, but look closely at the sender’s address. If it’s full of random characters or slightly misspelled (e.g., @paypall.com), it’s likely a fake.

3. The Link Doesn’t Go Where It Says

Hover your mouse over any link in the email (but don’t click it). Does the URL match the company’s official website? If it looks strange or unrelated, it’s probably a trap.

4. It Has Strange Grammar or Formatting

Professional companies don’t usually send emails with poor spelling or odd sentence structure. If something reads awkwardly or looks off, it could be a phishing attempt.

5. It Asks for Sensitive Information

No legitimate company will ask for passwords, Social Security numbers, or credit card details over email. When in doubt, don’t respond.

Our Final Thought:

The best phishing defense is awareness. When employees know what to look for, they’re far less likely to fall for a scam.

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