How to Set Up Multi-Factor Authentication (MFA) Across Your Business

Even the strongest password isn’t enough anymore. Multi-factor authentication (MFA) adds a critical extra layer of protection — and it’s one of the easiest ways to block cyberattacks.

If you’re a small business owner wondering how to set it up (or even where to start), this guide is for you.

What Is MFA, and Why Does It Matter?

MFA requires users to verify their identity in more than one way before granting access. That usually means:

• Something you know (like a password), plus

• Something you have (like a phone or code generator)

Even if someone steals your password, they’ll be blocked without that second factor.

Where to Enable MFA First

Start with the most sensitive systems:

• Email accounts (especially business Gmail or Microsoft 365)

• Cloud storage (Google Drive, Dropbox, OneDrive)

• Payroll or accounting software (like QuickBooks)

• Admin dashboards for your website or customer database

How to Set It Up (In General Terms)

1. Log into your account and navigate to the Security Settings feature

2. Look for 2FA or MFA options

3. Choose a method (text message, app code, or hardware token)

4. Follow the setup steps, including backup options

Best Practices for Small Teams

• Use authenticator apps (like Google Authenticator or Microsoft Authenticator) instead of just text messages

• Set up recovery methods for team members who lose access

• Regularly review who has access and disable unused accounts

Our Final Thought:

MFA doesn’t take long to set up, and it could be the thing that blocks the next cyberattack.

Want help rolling it out to your team?  Get in Touch with Us → or Explore Our Services →